#BUSINESS MEMO PROFESSIONAL#

The subject line should be specific enough to convey the main purpose of the memo (for example, 'Mandatory Employee Benefits Meeting on Friday, June 4' rather than 'Meeting').

Make sure to spell names correctly and to include the complete name and correct titles of recipients. Include all those who really need to receive the information, but don't include anyone who doesn't-doing so just wastes their time and your money. In the heading, determine to whom you are going to send the letter (that is, your audience). The heading section identifies the recipients of the memo, the sender, the date the memo was sent, and the subject (or purpose) of the memo. Memorandums generally consist of a heading section, an opening paragraph or section, the body section, and a closing paragraph or section. Use active rather than passive voice whenever possible. Conciseness and clarity in language are always best. It is inappropriate to be too informal (using slang, for example), but don't be verbose or flowery, either. The tone of a memo is generally fairly formal, so choose your wording appropriately. Also, be careful when communicating confidential information a face-to-face meeting may be more appropriate in such circumstances.

Business Memo TipsĪs you prepare to draft your memo, think about your intended audience, and send the memo only to those who need it. They can also be used to request that employees attend a meeting or make changes to work procedures or practices, or they can address a problem, such as employee tardiness or absence, or provide feedback on a product or program. They may be used to convey information such as policy changes, promotions or other personnel changes, a project status update, or increased offering of products and services. Memos are used for a wide variety of purposes. The business memo is generally used in place of a traditional letter for internal communication, though memos may be used to communicate with individuals from other organizations in some instances. The primary purpose of the business memorandum (commonly referred to as a memo) is to allow timely communication to a large number of employees or other members of an organization.

#BUSINESS MEMO PROFESSIONAL#

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